How is booth space assigned? The booth assignments are based on level and when the contract was received. PONL Diamond and Platinum Sponsors will receive priority assignments, and then by group of sponsorship level (Gold, Silver, Exhibitor). Within each group, space will be decided by the contracted date. PONL tries to make sure competitors are not placed by one another, but space assignment methods vary based on when your contract is received.

How tall can my booth be?
Standard booth maximum height is 8 feet. No signage or display features are permitted above this height. Booths must maintain line of sight for neighboring exhibitors. Please also note that our standard booth size is 8’ wide by 8’ deep.

When can I purchase a booth for next year’s annual educational conference? When exhibiting at this year's PONL Conference, fill out the form (information will be inside your exhibitor packet) for a special deal on your PONL 2026 exhibitor booth. Turn the form in (or complete the e-form) by November 15 to guarantee your additional benefits. Your form is due on November 15, but payment is not required until May 1, next year.

In and Around Your Booth

What about product demonstration?
Exhibitors my demonstrate their products and equipment. However, demonstrations must be conducted within the confines of your booth space, so as not to block neighboring booths. If you are looking for an announced, formal product demonstration for attendees, please see the Demo Showcase sponsorship option.

Can I distribute circulars and promotional material?
Distribution of material must be confined to the limits of the exhibitor’s booth space.

Can we provide food and beverage?
No food and/or beverage products may be prepared, served or distributed by exhibitors, unless agreed upon and under contract with PONL and Hilton Harrisburg Hotel. Candy is approved for distribution.

At the Conference

Where can I find hotel reservation information?
Book your hotel reservations on the PONL conference page. Reservations are now open. Please visit the conference website for information regarding room block information. It is the responsibility of the exhibitor to make their own hotel reservations in a timely manner.

How and when do I register name badges for my on-site staff?
An attending representative registration form will be available online. All attending representatives must be registered in order to have a badge. The main contact on the exhibitor form will receive a link to register all attending representatives. Any representatives present must have a badge.

What if I need more than my allotted number of exhibit registrations?
If you would like to add any additional personnel to staff your booth, there is an additional fee. You can register them as an “Additional Sponsor Attendee” through the online registration.

Read more about the Rules and Regulations